Question:
If I am making changes to a Spitfire document, can someone else also be making changes at the same time? How do I know if I can save a document?
Answer:
If you have the proper permission, you can make changes to a Spitfire document. However, Spitfire prevents two or more people who have update permission on a document from making changes at the same time. Only one person can hold exclusive update rights to a document at any one time. Assuming you have write permission to the document, you can tell if you will be able to save your changes by looking at the Save icon. In the Classic UI, colors indicate whether you have exclusive rights to the document. In Power UX, a message above the Save icon indicates this information.
Power UX:
If you gain exclusive rights to the document when you open the document window, you will see a message such as the following. While you have exclusive update rights, no one else is allowed to save changes to the same document (with one exception: another user could still update their own Route row).
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If someone else has exclusive rights to the document when you open the document window, you will see a message such as this:
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If you see such a message, you will not be able to save any changes. Instead you will see a message such as this when you try to save:
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Classic UI:
Spitfire indicates the state of exclusivity through the color of the lock on the Save icon and through messages. If you gain exclusive rights to the document when you either open the document window or save, you will see a green lock on the icon. While you have exclusive update rights, no one else is allowed to save changes to the same document.
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If someone else has exclusive rights to the document when you open the document window, you will see a red lock on the icon and a message such as this:
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If you see such a message, you will not be able to save any changes. If you try to save, you will see a message such as this:
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If you have proper permission (the DOC | Can control exclusive access (D) role capability), you can Release Exclusivity (in essence, kicking the user off the document). This can be useful in situations where a user has left a document window open and is no longer able to close the window and leave the document so that someone else may work on it.
To Release Exclusivity:
- Click the icon for the exclusivity menu.
- Select Release Exclusivity.
- Either save the document, if you want it exclusive to yourself, or just close the document window to allow whoever opens the document next to gain exclusivity.
KBA-01925; Last updated: May 5, 2026 at 11:56 am;
Keywords: prevent saving;locked documents;