The Allocations Part

This entry is part 2 of 24 in the series Setup Guide - Manage Dashboard

When you select the Allocations tool, the Allocations and Markups part appears.

Columns

Entry Type Allocation: tells the system to add this entry to the Budget Entries window when the Run allocation engine icon is used and subsequent conditions are met.

Markup: tells the system by how much to mark up an expense amount on the Budget Entries window when subsequent conditions are met.

Rate: for future use

Contract Type The often three-letter code of the contract type (CPR for Cost Plus to Rev, FPR for Fixed Priced to Rev, etc.) that sets up a condition for the Allocation entry. If blank, the markup or allocation will apply to all project types. Note: the code is set up in the Code Maintenance tool through the ContractType code set for Project Setup.
Project The Project ID used as a criterion for the allocation or markup. If left blank, then all Project IDs meet the condition. ID codes should be entered without masks or hyphens.
Source Cost Code The Cost Code for self-perform Budget Entry lines used as a criterion for allocations or markups. If left blank, then all Cost Codes meet the condition. Cost Codes are ignored on non-self-perform Budget Entries.
Source Account Category The Account Category for self-perform Budget Entry lines used as a criterion for allocations or markups. If left blank, then all Account Categories meet the condition. sfPMS applies markups for Account Category = Subcontract (by default) for non-self-perform Budget Entries.
Sequence The order by which allocations are processed and also by which allocations are grouped. Markups do not need Sequence numbers.

All allocations must have a Sequence greater than zero.

Allocations with the same Sequence number are considered a group; when the conditions for one are met, the others in the group are discarded. This is particularly useful when using Source Account Category to apply varying allocation percents.

Each time the hundreds position of the Sequence value changes (001-099, 100-199, 200-299, etc.), allocations are also applied to all prior allocation rows.

Target Cost Code The Cost Code to be used when this entry is added to the Budget Entries window. If left blank, the Source Cost Code will be used.

Note: Markups do not use Target Cost Codes.

Target Account Category The Account Category to be used when this entry is added to the Budget Entries window. Revenue appears as a default; other Account Categories are available through a lookup.

Note: Markups do not use Target Account Categories.

Print As The description for this entry that appears on the Note column in the Budget Entries window.
Allocation % The percentage applied by this Allocation to the revenue amounts meeting the criteria. If you do not enter an Allocation % for an Allocation row, you must enter an Allocation Amount.
Allocation Amount The specific amount applied by this Allocation to the revenue amounts meeting the criteria.
Markup % The percentage applied as a markup by a markup entry. The percent sign (%) should not be included, just the numbers. (ex: 10 for 10%)
Markup Amount The specific amount applied by a markup entry.

 

Filter

Project Enter the beginning of the Project ID or use a wildcard (%) to find specific projects.
Series Navigation<< The Allocations ToolSetting Up Allocations and Markups for a Project >>